Form 956A – Appointment or withdrawal of an authorised recipient

1. What is Form 956A used for?

Form 956A is used for the appointment or withdrawal of an authorized recipient for a visa application. When an individual applies for an Australian visa from outside Australia and wishes to authorize another person or organization to receive communication on their behalf, they must complete Form 956A. This form allows the applicant to nominate an authorized recipient who will act as their representative throughout the visa application process, including receiving correspondence, providing information, and lodging the application on their behalf if necessary. It is a critical document that ensures clear communication between the applicant and their representative, streamlining the visa application process effectively.

1. By completing Form 956A, applicants can officially designate a representative to handle visa-related matters, such as communicating with the Department of Home Affairs on their behalf.
2. The form also allows applicants to withdraw authorization from a previously appointed authorized recipient if circumstances change or if they wish to designate a new representative.
3. It is important for applicants to carefully consider who they appoint as their authorized recipient, as this individual or organization will have access to sensitive visa application information and communicate directly with the immigration authorities on their behalf.

2. Who is eligible to submit Form 956A?

Form 956A, which is used to appoint or withdraw an authorized recipient for certain Australian visas, can be submitted by the following individuals:
1. The primary visa applicant themselves can submit Form 956A.
2. A migration agent registered with the Office of the Migration Agents Registration Authority (MARA) can also submit Form 956A on behalf of the applicant.
3. A family member or friend of the applicant can submit Form 956A if they have been authorized to do so by the applicant.
4. A legal representative or authorized individual with written permission from the applicant can also submit Form 956A.

It is important to note that only individuals who have been specifically authorized or recognized by the applicant are eligible to submit Form 956A on their behalf.

3. Can an authorised recipient be appointed for a single application or multiple applications?

An authorised recipient can be appointed for a single application or multiple applications. When completing Form 956A, the applicant has the option to appoint an authorised recipient for a specific visa application or for multiple applications. This flexibility allows the applicant to designate someone to receive communication and act on their behalf for all visa applications they submit, streamlining the process and ensuring consistency in representation. It is important for the applicant to carefully consider their choice of authorised recipient and clearly specify whether the appointment is for a single application or multiple applications to avoid any confusion or delays in the processing of their visa applications.

4. How can an authorised recipient be withdrawn?

An authorised recipient can be withdrawn by completing Form 956A – Appointment or withdrawal of an authorised recipient. In order to withdraw an authorised recipient, the form must be filled out accurately and submitted to the relevant authority. Additionally, the applicant must provide written notice to the authorised recipient informing them of the withdrawal. It is important to follow the correct procedures outlined by the relevant immigration authority to ensure that the withdrawal is processed correctly and in a timely manner. Failure to properly withdraw an authorised recipient can lead to confusion and delays in the processing of important documents and communication relating to the immigration process.

5. Are there any fees associated with appointing an authorised recipient using Form 956A?

1. No, there are no fees associated with appointing an authorized recipient using Form 956A. When an individual completes and submits Form 956A to nominate an authorized recipient to act on their behalf in dealings with the Department of Home Affairs, there is no charge for this service. It is a straightforward process that allows the authorized recipient to receive communications and undertake certain actions on behalf of the visa applicant or holder.

2. The form is primarily used to authorize a registered migration agent, legal practitioner, family member, or other representative to receive documents, discuss the applicant’s information, and make inquiries on their behalf with the Department of Home Affairs. It is important to ensure that the appointed authorized recipient is aware of their responsibilities and obligations under Australian migration law.

3. Form 956A is significant in situations where the visa applicant or holder may not be able to directly communicate with the Department due to various reasons such as being offshore, incapacitated, or simply desiring representation. By completing this form, the authorized recipient can effectively manage visa-related matters and correspondence with the Department on behalf of the applicant or holder.

4. Therefore, individuals considering appointing an authorized recipient using Form 956A can do so without any financial burden as there are no fees involved in the process. It is a valuable tool for ensuring smooth communication and representation in visa matters, making it easier for applicants and holders to navigate the complexities of Australian migration processes.

6. What are the responsibilities of an authorised recipient?

As an authorised recipient designated on Form 956A, your responsibilities include:

1. Receiving communication: You are entrusted to receive all correspondence from the Department of Home Affairs on behalf of the visa applicant. This includes important updates, requests for additional information, and any official notifications related to the visa application process.

2. Acting as a liaison: You are responsible for facilitating communication between the visa applicant and the Department of Home Affairs. This role involves conveying information accurately and in a timely manner to ensure that all requirements are met efficiently.

3. Managing documentation: You are expected to maintain accurate records of all communications and documentation received on behalf of the visa applicant. This includes safeguarding sensitive information and ensuring that all paperwork is organized and readily available when needed.

4. Withdrawing representation: In case you need to withdraw as the authorised recipient, you must promptly notify the Department of Home Affairs in writing using the appropriate channels. This ensures that the visa applicant can designate a new authorised recipient or directly receive communications themselves.

Overall, the responsibilities of an authorised recipient are crucial in ensuring smooth communication and coordination throughout the visa application process. It is essential to uphold these duties diligently to support the applicant in their immigration journey effectively.

7. Can an authorised recipient be an individual or does it have to be a professional representative?

1. An authorised recipient on Form 956A can be either an individual or a professional representative.
2. An individual authorised recipient is a person designated by the visa applicant to receive communications related to their visa application. This can be a family member, friend, or any other person the applicant chooses.
3. A professional representative, on the other hand, is a person or organization who is authorized to represent visa applicants in their dealings with the Department of Home Affairs. This can include migration agents, lawyers, or other registered professionals.
4. It is important to note that the authorised recipient must be at least 18 years of age and should be able to act on behalf of the visa applicant in matters related to their visa application.
5. The decision to appoint an individual or a professional representative as the authorised recipient depends on the preferences and circumstances of the visa applicant. Some applicants may choose a professional representative for legal advice and expertise, while others may prefer a trusted individual for personal reasons.
6. Regardless of whether the authorised recipient is an individual or a professional representative, it is essential that they are trustworthy and able to fulfill the responsibilities associated with this role.
7. Ultimately, the choice of authorised recipient is up to the visa applicant, and they should consider their specific needs and circumstances when making this decision.

8. Is there a specific format or template that needs to be followed when completing Form 956A?

When completing Form 956A – Appointment or withdrawal of an authorised recipient, there is a specific format and template that needs to be followed to ensure completeness and accuracy. The form is generally straightforward and comprises sections where the applicant must provide their personal details, as well as information about the authorised recipient they are appointing or withdrawing. It is essential to fill out all required fields clearly and legibly to avoid delays or issues with the processing of the form. Additionally, signatures are typically required on the form to authenticate the appointment or withdrawal of the authorised recipient.

1. The form should be completed in English unless otherwise stated by the relevant authorities.
2. The information provided should match the details of the visa application or other relevant documents.
3. Any changes or amendments made to the form should be clearly indicated and initialed.
4. It is advisable to double-check all information before submitting the form to ensure its accuracy.

9. Are there any specific requirements for the identification documents of the authorised recipient?

Yes, there are specific requirements for the identification documents of the authorised recipient when completing Form 956A. These requirements may vary depending on the country or jurisdiction in which the form is being submitted, but there are some common guidelines that are usually applicable:

1. Validity: The identification document must be current and valid at the time of submission.
2. Name and Signature: The document should include the full legal name of the authorised recipient and, if applicable, their signature.
3. Photograph: A clear photograph of the authorised recipient is often required on the identification document.
4. Identification Number: The document should include a unique identification number or code that can be used to verify the recipient’s identity.
5. Issuing Authority: The identification document must be issued by a recognized and official authority, such as a government agency.
6. Acceptable Forms: Commonly accepted forms of identification include passports, national identity cards, driver’s licenses, and other government-issued photo IDs.
7. Original Copies: In some cases, only original copies of identification documents may be accepted, so it is important to check the specific requirements of the immigration office or agency to which the Form 956A will be submitted.

By ensuring that the authorised recipient’s identification documents meet these requirements, the process of appointing or withdrawing an authorised recipient in immigration matters can proceed smoothly and efficiently.

10. Can multiple authorised recipients be appointed for the same application?

Yes, multiple authorised recipients can be appointed for the same application using Form 956A. This can be beneficial in situations where the applicant wants to designate different individuals or entities to receive communication or act on their behalf regarding the visa application. When appointing multiple authorised recipients, it’s important to clearly indicate the roles and responsibilities of each authorised recipient to prevent any confusion or conflicts in processing the application. Each appointed authorised recipient must provide their consent to act on behalf of the applicant and comply with the relevant regulations and requirements related to the application process. The appointment of multiple authorised recipients ensures flexibility and convenience for the applicant in managing their visa application effectively.

11. Can an authorised recipient be appointed for a visa application outside of Australia?

Yes, an authorised recipient can be appointed for a visa application outside of Australia using Form 956A. This form allows an individual or organisation to be authorised to receive communication about the visa application on behalf of the applicant. The authorised recipient can be appointed to undertake specific tasks related to the application, such as receiving correspondence, providing additional information or documents, or communicating with the Department of Home Affairs. It is essential that the appointed authorised recipient fully understands their responsibilities and obligations in this role to effectively assist the visa applicant throughout the application process.

12. How long does it take for the appointment of an authorised recipient to become effective?

The appointment of an authorised recipient becomes effective as soon as the form is properly completed, signed, and submitted to the relevant authority. Typically, this process does not take a long time, and the authorised recipient can start representing the applicant or client immediately after the form is processed by the appropriate office. However, the exact timeframe for the appointment to become effective may vary depending on the specific procedures of the organization or agency involved. It is important for both the appointing party and the authorised recipient to ensure that the form is accurately filled out to avoid any delays in the appointment becoming effective.

13. Are there any restrictions on who can be appointed as an authorised recipient?

Yes, there are restrictions on who can be appointed as an authorised recipient on Form 956A. The authorised recipient must be an individual or organisation that the visa applicant trusts to receive communication from the Department of Home Affairs regarding their visa application. However, there are certain limitations to consider:

1. The authorised recipient cannot be the migration agent who has assisted in lodging the visa application unless authorised by the applicant to be notified of decisions or changes.
2. If the visa applicant is under the age of 18, their parent or legal guardian must be appointed as the authorised recipient.
3. The authorised recipient should be able to understand and communicate the information received from the Department of Home Affairs to the visa applicant accurately.

It is important to consider these restrictions when appointing an authorised recipient to ensure that the communication process regarding the visa application is efficient and effective.

14. How can an authorised recipient be notified of any communication from the Department of Home Affairs?

An authorised recipient can be notified of any communication from the Department of Home Affairs through various means. Here are some ways in which an authorised recipient can be informed:

1. Electronic notifications: The Department of Home Affairs often communicates with authorised recipients via email or through their online communication portals.
2. Postal mail: Important documents or notifications may be sent to the authorised recipient via traditional postal mail.
3. Phone calls: In some urgent situations, a phone call may be made to inform the authorised recipient of any communication.
4. SMS notifications: The Department may also send text messages to the authorised recipient’s registered phone number to alert them of any updates or documents.
5. Online account notifications: If the authorised recipient has an online account with the Department of Home Affairs, they may receive notifications directly through their account dashboard.

It is essential for the authorised recipient to promptly update their contact information with the Department to ensure that they receive all relevant communications in a timely manner.

15. What is the process for updating or changing the details of an authorised recipient?

To update or change the details of an authorized recipient on Form 956A, several steps must be followed:

1. Obtain the most recent version of Form 956A from the Department of Home Affairs website or office.
2. Fill out the form completely with the current details of the authorized recipient, including their full name, date of birth, address, contact information, and any other required information.
3. Indicate the changes that need to be made, such as a new address or contact number, clearly on the form.
4. Sign and date the form where required to confirm the changes.
5. Submit the updated Form 956A to the Department of Home Affairs through the appropriate channels, which may include online submission or in person at an office or visa application center.
6. Await confirmation from the Department of Home Affairs that the changes have been processed and updated in their system.

It is essential to ensure that all information provided on the updated Form 956A is accurate and up to date to avoid any potential issues with communication or processing of relevant documents.

16. Can an authorised recipient be appointed for different stages of the visa application process?

Yes, an authorised recipient can be appointed for different stages of the visa application process. This flexibility allows the visa applicant to designate specific individuals or entities to act on their behalf for various aspects of the application procedure. For instance:

1. An authorised recipient could be appointed to receive communication from the Department of Home Affairs regarding the initial submission of the visa application.

2. Another authorised recipient could be appointed to represent the applicant during any interview or further documentation requests that may arise during the processing of the visa application.

3. The applicant may also appoint a different authorised recipient for the final notification of the visa decision and any subsequent steps required to finalize the visa issuance process.

By appointing authorised recipients for different stages of the visa application process, the visa applicant can ensure that their interests are represented effectively throughout the entire process.

17. Is there a limit to the number of times an authorised recipient can be appointed and withdrawn?

There is no explicit limit to the number of times an authorised recipient can be appointed and withdrawn using Form 956A. However, it is essential to note that this process should be managed carefully to avoid confusion or delays in communication with the Department of Home Affairs. The appointment or withdrawal of an authorised recipient should only be done when necessary, and the authorized party should be someone trusted by the visa applicant or holder.

1. Repeated appointments and withdrawals may raise concerns regarding the credibility of the information provided or the intentions behind the changes.
2. It is recommended to update or change the authorised recipient only when there is a valid reason, such as a change in representation or contact details.
3. Consistent changes may also lead to administrative issues and could impact the efficiency of visa processing.
4. Therefore, it is advisable to use discretion and make changes to the authorised recipient details judiciously.

18. Are there any circumstances where an authorised recipient’s appointment can be revoked by the Department of Home Affairs?

Yes, there are circumstances where an authorised recipient’s appointment can be revoked by the Department of Home Affairs. These circumstances include:

1. If the authorised recipient is found to have engaged in misconduct or acted in a manner that is not in the best interest of the visa applicant.

2. If the authorised recipient provides false or misleading information to the Department of Home Affairs during the visa application process.

3. If the authorised recipient becomes ineligible to act as a recipient due to a change in their circumstances, such as losing their legal capacity or becoming bankrupt.

4. If the visa applicant requests the revocation of the authorised recipient’s appointment in writing.

In these situations, the Department of Home Affairs has the authority to revoke the appointment of an authorised recipient to ensure the integrity of the visa application process.

19. What are the consequences of not appointing an authorised recipient for a visa application?

Not appointing an authorized recipient for a visa application can have several consequences:

1. Communication Issues: Without an authorized recipient, the applicant may miss important updates or requests from the immigration department regarding their visa application.

2. Delays: The lack of an authorized recipient can lead to delays in the processing of the visa application as the applicant may not be promptly informed of any additional documentation or information required.

3. Missed Opportunities for Assistance: An authorized recipient can help facilitate communication with the immigration department, provide support, and act on behalf of the applicant if necessary. Without one, the applicant may miss out on valuable assistance that could potentially expedite the visa application process.

4. Increased Stress: Managing a visa application can be a complex and stressful experience. Not having an authorized recipient to assist with the process may add to the applicant’s stress levels and could impact the overall experience of applying for a visa.

In conclusion, appointing an authorized recipient for a visa application is crucial to ensure effective communication, timely responses, and overall assistance throughout the application process. Failure to appoint one could result in various negative consequences that may hinder the successful outcome of the visa application.

20. Can an authorised recipient collect the visa on behalf of the applicant once it is granted?

Yes, an authorized recipient can collect the visa on behalf of the applicant once it is granted. In order for this to happen, the authorized recipient must be specified on the Form 956A – Appointment or withdrawal of an authorized recipient, which should have been submitted prior to the visa application process. When the visa is granted, the authorized recipient will need to present themselves at the designated collection point along with the necessary documentation as outlined by the immigration authorities. It is crucial that the authorized recipient carries all required identification and authorization documents to ensure a smooth collection process. Additionally, the authorized recipient may be required to sign for and accept the visa on behalf of the applicant.